Job Description
Join our dynamic team at Coastal Business Solutions as an Entry-Level Receptionist where your organizational skills and data entry expertise will be essential to our daily operations. This full-time position offers an excellent opportunity to grow your administrative career in a supportive environment. You'll be the first point of contact for clients, ensuring exceptional service while maintaining accurate digital records. We provide comprehensive training and a collaborative workplace culture focused on professional development.
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phone systems, and directing inquiries
- Perform accurate data entry into CRM and accounting software with attention to detail
- Schedule appointments and maintain calendars for 15+ team members
- Process incoming/outgoing mail and manage office supply inventory
- Assist with document preparation using Microsoft Office Suite
- Support HR tasks including new hire onboarding paperwork
- Collaborate with department heads on administrative projects
Qualifications
- High school diploma or equivalent (college coursework preferred)
- Minimum 6 months data entry experience with 10,000+ keystrokes per minute
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional communication and customer service skills
- Ability to multitask in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Strong attention to detail and accuracy in data handling
- Positive attitude with willingness to learn new systems