Job Description
Join our prestigious firm in the heart of Manhattan as an Entry-Level Receptionist! This is your gateway to a thriving career in corporate administration at one of NYC's leading professional services firms. We're seeking a polished professional to represent our brand with excellence while supporting our dynamic team. Enjoy competitive compensation, comprehensive benefits, and a supportive environment designed for growth.
Our ideal candidate thrives in fast-paced settings and possesses exceptional interpersonal skills. You'll be the first point of contact for clients, executives, and visitors, making your role crucial to our daily operations. We value initiative, reliability, and a commitment to excellence—qualities we'll nurture through mentorship and advancement opportunities.
Responsibilities
- Manage professional front desk operations including call screening, visitor greeting, and mail distribution
- Coordinate executive calendars and meeting logistics across multiple departments
- Maintain immaculate reception area presentation and office supply inventory
- Process incoming/outgoing correspondence and manage document scanning/filing systems
- Assist with vendor coordination, catering arrangements, and event logistics
- Support administrative staff with data entry, report preparation, and document processing
- Implement company protocols for security compliance and visitor access control
- Collaborate with HR on onboarding logistics and new employee orientation
Qualifications
- High school diploma or equivalent; associate degree or business certificate preferred
- 1+ years in customer service or administrative support role (internships acceptable)
- Exceptional verbal/written communication and professional phone etiquette
- Proficient in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Impeccable organizational skills with ability to multitask in fast-paced environments
- Proactive problem-solving approach with attention to detail
- Ability to maintain composure and confidentiality under pressure
- Valid work authorization and professional appearance