Job Description
Are you a highly organized individual looking to launch your career in administrative management?
Join Innovate Portland LLC as a dedicated Entry Level Office Manager. We are a dynamic team seeking a motivated professional to oversee our daily operations and ensure our workplace runs smoothly. This is a fantastic opportunity for recent graduates or career changers to gain hands-on experience in a corporate environment.
In this role, you will serve as the face of our organization, managing everything from front-desk reception to coordinating internal communications. You will play a pivotal role in maintaining our professional image and supporting our senior leadership team.
Why Join Us?
- Competitive salary and benefits package.
- Opportunities for professional growth and leadership development.
- A collaborative and inclusive company culture in the heart of downtown Portland.
Responsibilities
- Manage daily front-desk operations, including greeting visitors and answering multi-line phone systems professionally.
- Coordinate and schedule internal meetings, including room bookings, catering, and calendar management.
- Maintain office inventory and order necessary supplies to ensure business continuity.
- Assist with basic accounting tasks, such as processing invoices and expense reports.
- Prepare internal communications, including memos, emails, and newsletters.
- Ensure the reception area is tidy, welcoming, and fully stocked.
- Act as the primary point of contact for vendors and service providers.
Qualifications
- High School Diploma or GED required; Associate’s or Bachelor’s degree in Business Administration preferred.
- 0-2 years of experience in an administrative or office support role is a plus, but we welcome entry-level candidates.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Ability to work independently with minimal supervision while collaborating within a team.
- Valid driver’s license and reliable transportation are preferred.