Job Description
Are you a motivated individual looking to kickstart your career in a dynamic professional environment? Capital Executive Solutions is seeking a detail-oriented and proactive Entry Level Office Assistant to join our team in the heart of Washington, DC.
We pride ourselves on delivering exceptional administrative support to our high-profile clients. In this role, you will be the backbone of our daily operations, ensuring that our office functions seamlessly. If you have a strong work ethic and a desire to learn, this is the perfect opportunity for you to grow professionally.
Responsibilities
- Manage and organize incoming emails, phone calls, and general correspondence with professionalism.
- Maintain accurate and up-to-date digital and physical filing systems for all company records.
- Assist in the preparation of meeting agendas, presentations, and internal reports.
- Coordinate and schedule appointments, meetings, and travel itineraries for executives.
- Handle basic accounting tasks, including processing invoices, reconciling petty cash, and preparing expense reports.
- Greet visitors and provide exceptional customer service to clients and vendors visiting the office.
- Perform general office upkeep, including restocking supplies and ensuring a clean workspace.
Qualifications
- High School Diploma or GED required; some college coursework is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong verbal and written communication skills with a polished, professional demeanor.
- Excellent organizational skills and the ability to multitask in a fast-paced setting.
- Basic understanding of office equipment (scanners, printers, fax machines).
- Reliable computer and internet connection.
- Ability to work independently as well as collaboratively within a team.