Job Description
Are you ready to launch your professional career in a dynamic and fast-paced environment?
Apex Business Solutions is looking for a motivated and detail-oriented Entry Level Office Assistant to join our team in San Jose, CA. We pride ourselves on fostering a supportive culture where new talent can thrive and grow.
In this role, you will be the backbone of our daily operations, ensuring our office runs smoothly and efficiently. If you are organized, tech-savvy, and eager to learn, we want to meet you.
Why Join Apex Business Solutions?
- Competitive starting pay of $18.00 - $24.00/hour.
- Comprehensive training program for career growth.
- A collaborative and modern office atmosphere.
- Opportunity for advancement within the company.
We are committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Responsibilities
- General Administration: Manage incoming emails, answer phone calls, and greet visitors in a professional and welcoming manner.
- Data Entry & Management: Accurately input and update data into our internal databases and customer relationship management (CRM) systems.
- Document Management: Organize, file, and maintain both physical and digital records to ensure easy retrieval of information.
- Scheduling: Assist in coordinating calendars, scheduling appointments, and arranging meetings for team members.
- Office Supplies: Monitor inventory levels and order necessary office supplies to keep the workspace fully equipped.
- Project Support: Provide administrative support for various projects, including drafting simple correspondence and presentations.
Qualifications
- Education: High school diploma or GED required; Associate's degree or Bachelor's degree preferred.
- Experience: No prior professional experience required; internship or volunteer experience is a plus.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional phone etiquette.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced setting.
- Reliability: Must be punctual, dependable, and possess a proactive attitude.