Job Description
Join our dynamic team as an Entry Level Office Assistant in the heart of New York City! We're seeking a highly organized and motivated individual to support our daily operations with a flexible schedule that accommodates your lifestyle. This is a fantastic opportunity to launch your administrative career while gaining hands-on experience in a professional environment.
Our ideal candidate thrives in fast-paced settings, possesses excellent communication skills, and is passionate about delivering exceptional administrative support. You'll work alongside experienced professionals while developing valuable skills in office management, customer service, and digital tools.
Responsibilities
- Manage incoming communications including phone calls, emails, and mail with prompt professionalism
- Coordinate office supplies inventory and procurement processes
- Assist with scheduling appointments, meetings, and conference room reservations
- Prepare, edit, and distribute professional correspondence and documents
- Maintain organized digital and physical filing systems
- Support basic bookkeeping tasks including expense tracking and invoice processing
- Coordinate office events and team activities
- Provide exceptional customer service to visitors and clients
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners, copiers)
- Positive attitude and willingness to learn new technologies
- Must be available for flexible scheduling including occasional evenings