Job Description
Join our dynamic team as an Entry Level Office Assistant and launch your administrative career in the heart of Washington DC! We're seeking a proactive, tech-savvy individual to support our daily operations with precision and enthusiasm. This immediate opening offers comprehensive training, competitive benefits, and clear growth pathways. Perfect for recent graduates or career changers with a passion for organizational excellence.
Responsibilities
- Manage incoming communications (calls, emails, mail) and route inquiries appropriately
- Maintain digital and physical filing systems with strict attention to detail
- Coordinate calendars, meetings, and travel arrangements for department staff
- Process expense reports and purchase orders using company software
- Assist in onboarding new hires with orientation materials and equipment setup
- Support office supply inventory management and vendor coordination
- Prepare professional correspondence, reports, and presentation materials
- Contribute to special projects as assigned by management
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask in fast-paced environments
- Strong written and verbal communication abilities
- Basic knowledge of office equipment (printers, scanners, copiers)
- Positive attitude and willingness to learn new systems quickly
- Reliable attendance and punctuality record
- Ability to maintain confidentiality of sensitive information