Job Description
Launch your administrative career with the City of Seattle! We're seeking a motivated Entry-Level Administrative Assistant to join our downtown team. This role is perfect for recent graduates or career changers looking to develop foundational office skills in a supportive municipal environment. You'll gain hands-on experience in data management, document processing, and public service coordination while contributing to Seattle's vibrant community initiatives.
Responsibilities
- Accurately enter, update, and maintain confidential data in city databases and spreadsheets
- Manage digital filing systems with attention to document security and accessibility
- Support departmental operations through calendar management, meeting coordination, and correspondence
- Process incoming communications (phone, email, in-person) with professionalism and cultural sensitivity
- Assist with office supply inventory management and equipment maintenance
- Prepare routine reports and documents using Microsoft Office Suite
Qualifications
- High school diploma or equivalent; college coursework preferred
- Minimum 6 months data entry or clerical experience (internships acceptable)
- Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace
- Excellent typing skills (45+ WPM) with high accuracy standards
- Strong attention to detail and organizational abilities
- Ability to handle sensitive information with confidentiality
- Valid Washington State driver's license (may be required for errands)