Job Description
Are you organized, detail-oriented, and ready to launch your career?
Apex Executive Solutions is seeking a driven Entry Level Administrative Assistant to join our dynamic team in Portland, OR. We offer immediate hiring and a fantastic opportunity for growth within a supportive corporate environment.
In this role, you will be the backbone of our operations, ensuring our office runs efficiently and professionally. No prior experience is required—we provide comprehensive training to help you succeed!
What You Will Do:
- Manage incoming communications, including phone calls, emails, and mail.
- Coordinate schedules and calendar appointments for management.
- Maintain and organize digital and physical filing systems.
- Assist in data entry and the preparation of essential business documents.
- Greet visitors and provide exceptional customer service.
- Support team projects and ad-hoc administrative tasks as needed.
Why Apply?
- Immediate Start: Don't wait—begin your career today.
- Competitive Pay: Earn $18.00 - $24.00 per hour based on skills.
- Professional Development: Gain hands-on experience in a corporate setting.
Responsibilities
- Greet and direct guests, vendors, and employees in a professional manner.
- Answer, screen, and forward incoming calls to the appropriate department.
- Perform accurate data entry and maintain up-to-date databases.
- Prepare and distribute internal memos, reports, and presentations.
- Handle confidential information with the highest level of discretion.
- Assist in booking travel arrangements and coordinating meetings.
- Order office supplies and manage inventory levels.
Qualifications
- High School Diploma or GED is required.
- Strong computer proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Strong organizational skills and attention to detail.
- A professional demeanor and a positive attitude.
- Must be authorized to work in the United States.