Job Description
Join our dynamic team as an Entry-Level Administrative Assistant in New York City! We're seeking a highly organized and motivated professional to provide essential support with a flexible schedule. This role offers an exceptional opportunity to launch your administrative career while enjoying work-life balance through adaptable hours.
At Urban Solutions Inc., we empower our administrative staff to thrive in a collaborative environment. You'll gain hands-on experience in office coordination, client communication, and project support, with comprehensive training provided. Our commitment to professional growth ensures you'll develop transferable skills while contributing to our mission of delivering exceptional service.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications, including phone calls, emails, and correspondence
- Perform data entry, maintain accurate records, and organize digital/physical files
- Assist in report preparation, document formatting, and presentation creation
- Coordinate office supplies inventory and procurement processes
- Support event planning and logistical coordination for team activities
- Collaborate with cross-functional teams to ensure seamless operations
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Flexibility to adapt schedule as business needs require
- Proactive problem-solving approach with customer service mindset
- Reliability and punctuality with consistent attendance