Job Description
Launch your administrative career with CityWorks Administration, a leading provider of municipal support services in the Bay Area. We're seeking a motivated Entry-Level Administrative Assistant to join our San Francisco team with a flexible schedule designed to accommodate your lifestyle. This role offers hands-on experience in public sector operations while developing critical office management skills.
As a key team member, you'll support city officials and community partners with daily administrative tasks, document management, and coordination of local programs. Our culture emphasizes professional growth, work-life balance, and meaningful impact on San Francisco communities. Perfect for career starters seeking adaptable hours without compromising on valuable experience.
Responsibilities
- Manage incoming communications (calls, emails, mail) and direct inquiries to appropriate departments
- Maintain digital and physical filing systems for municipal records and permits
- Coordinate community event logistics, including venue setup and vendor communications
- Assist with data entry for city service requests and permit applications
- Support public-facing operations at community service centers
- Prepare routine reports and correspondence using Microsoft Office Suite
- Coordinate office inventory and supply procurement for multiple locations
Qualifications
- High school diploma or equivalent; college coursework in business administration preferred
- Basic proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize tasks independently
- Professional demeanor when interacting with public officials and residents
- Reliable transportation for occasional inter-office travel