Job Description
Are you seeking a rewarding career that offers flexible scheduling and professional growth? Apex Administrative Services is currently hiring an Entry Level Administrative Assistant to support our diverse client base in Jacksonville, FL.
We are looking for a self-motivated individual who thrives in a fast-paced environment and possesses a keen eye for detail. As an administrative assistant, you will play a pivotal role in ensuring our operations run smoothly, providing essential support to management, and managing daily office functions.
Why join us? We offer a competitive benefits package, comprehensive training, and a culture that values work-life balance.
Responsibilities
- Manage incoming communications, including emails, phone calls, and mail, with a focus on professionalism and efficiency.
- Perform accurate data entry tasks, maintaining and updating digital databases and filing systems.
- Schedule appointments and coordinate meetings for management and team members.
- Prepare, proofread, and distribute internal memos, reports, and presentations.
- Assist with travel arrangements and expense reporting.
- Conduct research to gather information for internal projects and client proposals.
- Support special projects and ad-hoc administrative tasks as assigned.
Qualifications
- High school diploma or equivalent required; Associate's degree or relevant certification is a plus.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision.
- Basic knowledge of office equipment and CRM software is preferred.