Job Description
Join our dynamic team as an Entry-Level Administrative Assistant in the heart of San Jose! No prior experience required – we provide comprehensive training to kickstart your career in administrative support. This role is perfect for detail-oriented individuals with a passion for organization and data accuracy. You'll be the backbone of our office operations, ensuring seamless workflows while developing valuable professional skills in a collaborative environment. Enjoy competitive compensation, growth opportunities, and the chance to make a tangible impact in our community.
Responsibilities
- Perform accurate data entry and maintain digital records using Microsoft Office Suite
- Manage incoming communications (emails, calls) and route to appropriate departments
- Coordinate office calendars, scheduling appointments, and arranging meetings
- Prepare, edit, and distribute documents including reports and correspondence
- Assist with inventory management and office supply procurement
- Support departmental projects with research and documentation tasks
- Maintain confidentiality and adhere to data security protocols
Qualifications
- High school diploma or equivalent; college coursework preferred
- Basic proficiency in Microsoft Word, Excel, and Outlook
- Exceptional attention to detail and organizational skills
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Willingness to learn new software and systems
- Proactive problem-solving approach
- Reliable transportation to our downtown San Jose location