Job Description
Join our dynamic team at Oakland Innovations Group as an Entry-Level Administrative Assistant! We're seeking a motivated and detail-oriented professional to provide essential support to our executive team and department heads. This is a fantastic opportunity to launch your administrative career in a fast-paced, collaborative environment with growth potential. Enjoy competitive compensation, comprehensive benefits, and a supportive workplace culture.
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements for executives
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using MS Office Suite
- Organize and maintain filing systems, both digital and physical
- Assist with onboarding processes and new hire orientation
- Coordinate office operations including supply inventory and equipment maintenance
- Support event planning and meeting logistics
- Perform data entry and maintain accurate record-keeping systems
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative experience or relevant internship
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Attention to detail with high accuracy in all tasks
- Professional demeanor with customer service focus