Job Description
Launch your administrative career in Seattle with our dynamic team! We're seeking a detail-oriented Entry-Level Administrative Assistant to support daily operations with exceptional data entry precision. Ideal for recent graduates or career changers, this role offers comprehensive training in office systems and procedures. Join our mission-driven organization in the heart of downtown Seattle and build foundational skills in digital record management, scheduling coordination, and cross-departmental communication.
Responsibilities
- Maintain accurate digital databases through high-volume data entry and record verification
- Coordinate calendars, meetings, and travel arrangements for department leadership
- Process incoming communications and route inquiries to appropriate personnel
- Prepare, format, and distribute confidential reports and correspondence
- Manage inventory of office supplies and equipment procurement
- Support document management through filing systems (digital and physical)
- Assist with onboarding preparation and new hire paperwork
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 6 months data entry experience with 10,000+ keystrokes/hour
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent typing accuracy (98%+) and speed (50+ WPM)
- Strong organizational skills with attention to detail
- Ability to handle confidential information with discretion
- Basic knowledge of office equipment (scanners, printers, copiers)
- Proactive problem-solving and time management abilities