Job Description
Join our dynamic team at Omaha Business Solutions as an Entry Level Administrative Assistant! This immediate opening is perfect for motivated individuals launching their careers in a supportive environment. You'll be the backbone of our operations, ensuring seamless office functions while gaining invaluable real-world experience. We offer comprehensive training, career growth opportunities, and a collaborative culture that values your contributions. Don't miss this chance to build a professional foundation in Omaha's thriving business district.
Responsibilities
- Manage calendars, scheduling, and appointment coordination for department leadership
- Handle incoming communications (phone, email, mail) with professionalism and accuracy
- Prepare, edit, and distribute correspondence, reports, and presentation materials
- Organize and maintain digital filing systems with strict confidentiality protocols
- Coordinate office logistics including meeting setup, supply inventory, and vendor relations
- Support team projects through data entry, document processing, and research assistance
- Act as primary point of contact for internal and external stakeholders
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Basic understanding of office equipment (copiers, scanners, phone systems)
- Positive attitude with willingness to learn new systems and procedures
- Reliability and punctuality are essential