Job Description
We are seeking a highly organized and detail-oriented Data Entry Clerk & Receptionist to join our dynamic team in Los Angeles. This is a fantastic opportunity for a multitasker who thrives in a fast-paced office environment.
As the first point of contact for our clients and visitors, you will play a crucial role in maintaining our company’s professional image while managing critical administrative functions. You will be responsible for accurately inputting data into our database systems, managing incoming communications, and ensuring our office operations run smoothly.
Why Join Us?
- Competitive hourly wage and benefits package.
- Opportunity for professional growth within a supportive team.
- Modern office environment with state-of-the-art technology.
Responsibilities
- Manage Front Desk Operations: Greet visitors warmly, answer and screen incoming calls, and route inquiries efficiently to ensure seamless communication.
- Data Entry & Management: Accurately input, update, and verify data into our CRM, spreadsheets, and databases with a high degree of precision and speed.
- Document Filing: Organize physical and digital files, ensuring proper labeling, archiving, and easy retrieval for all departments.
- Appointment Scheduling: Manage the calendar for management staff, scheduling meetings, coordinating travel arrangements, and maintaining event logs.
- Communication & Correspondence: Draft and distribute internal memos, compose professional emails, and handle external correspondence.
- Inventory & Supplies: Monitor office supply levels and place orders as needed to maintain operational efficiency.
Qualifications
- Proven Experience: Minimum of 1-2 years of verifiable experience in data entry and/or receptionist roles.
- Typing Skills: Demonstrated ability to type at least 45 WPM with a high level of accuracy (90%+).
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and familiarity with database management systems.
- Attention to Detail: Exceptional eye for detail to ensure data integrity, error-free reports, and organized records.
- Professionalism: Excellent verbal and written communication skills with a polished, professional phone manner.
- Education: High school diploma or GED required; Associate's degree in Business Administration is a plus.