Job Description
Join our dynamic team in Portland, PA as an Administrative Assistant with weekly pay! We're seeking a detail-oriented professional to support our operations with exceptional administrative support and data entry expertise. Enjoy the stability of full-time employment with consistent weekly paychecks while making a tangible impact on our client's success.
This role offers the perfect blend of structure and flexibility, ideal for candidates who thrive in fast-paced environments. You'll be the backbone of our office, ensuring seamless operations through meticulous data management and administrative coordination.
Responsibilities
- Perform accurate data entry for client records, invoices, and inventory systems
- Manage calendars, schedule appointments, and coordinate logistics for team meetings
- Prepare and distribute confidential correspondence, reports, and documentation
- Maintain digital filing systems with strict adherence to data security protocols
- Process incoming communications (calls, emails) and route inquiries appropriately
- Assist with onboarding procedures and new hire paperwork coordination
- Support month-end reporting through data compilation and reconciliation tasks
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of administrative or data entry experience
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Minimum 60 WPM typing speed with 95%+ accuracy
- Strong organizational skills with attention to detail
- Ability to prioritize tasks and meet deadlines in a fast-paced setting
- Experience with CRM or ERP systems (e.g., Salesforce, QuickBooks)
- Professional communication skills and confidentiality discretion