Job Description
Join our dynamic team as a Weekend Administrative Assistant at Pacific Northwest Executive Services! We're seeking a highly organized professional to support our Seattle office with a flexible weekend schedule (Saturday/Sunday, 8am-4pm). This role offers the perfect work-life balance with competitive pay and a supportive environment. Ideal candidates will thrive in fast-paced settings and excel at managing executive calendars, coordinating communications, and ensuring seamless office operations. Enjoy weekends free while contributing to a premier business services firm.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office operations, including supply inventory and equipment maintenance
- Support event planning and meeting logistics for executive team
- Maintain digital filing systems and ensure data accuracy
- Act as primary weekend point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years in administrative support or executive assistance role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and work independently with minimal supervision
- Experience with calendar management and scheduling tools
- Professional demeanor with ability to handle confidential information