Job Description
Join our dynamic team as a Weekend Administrative Assistant and be the backbone of our operations! This unique weekend shift opportunity offers a perfect work-life balance while serving Jacksonville's vibrant community. You'll provide essential office support in a fast-paced environment, ensuring seamless daily operations and exceptional service delivery. If you're organized, detail-oriented, and thrive in collaborative settings, this role is your gateway to meaningful impact with flexible scheduling.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism and efficiency
- Coordinate calendars, schedule appointments, and organize meetings for department leadership
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain accurate filing systems both physical and digital for compliance and accessibility
- Assist with onboarding processes, including new hire paperwork and orientation materials
- Collaborate with cross-functional teams to support departmental projects and initiatives
- Handle confidential information with discretion and maintain strict confidentiality protocols
Qualifications
- High school diploma or equivalent; Associate's degree in Office Administration preferred
- Minimum 2 years of administrative support experience with weekend shift availability
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask in high-pressure environments
- Strong written and verbal communication skills with customer service focus
- Ability to work independently with minimal supervision while maintaining team alignment
- Valid Florida driver's license and reliable transportation for occasional off-site duties