Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in Virginia Beach. In this pivotal role, you will serve as the backbone of our daily operations, ensuring smooth communication between departments and providing exceptional support to management.
If you thrive in a fast-paced environment and possess a keen eye for detail, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate internal and external meetings.
- Screen and direct phone calls and emails, ensuring inquiries are resolved promptly.
- Prepare and edit professional documents, presentations, and reports using Microsoft Office Suite.
- Handle confidential information with the highest level of discretion and integrity.
- Assist with basic bookkeeping tasks, including data entry, expense reporting, and invoice processing.
- Organize and maintain office supplies, equipment, and filing systems for optimal efficiency.
- Act as the primary point of contact for visitors and vendors at the Virginia Beach office.
Qualifications
- High school diploma or equivalent; Associate’s degree or certificate in Business Administration preferred.
- Minimum of 2-3 years of proven experience in an administrative support role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Strong verbal and written communication skills with a professional tone.
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to work independently with minimal supervision while adhering to company standards.