Job Description
Join our award-winning team at Coastal Business Solutions as an Administrative Assistant in the heart of Virginia Beach! We're urgently seeking a dynamic professional to support our executive operations with exceptional organizational skills and a proactive mindset. Enjoy our modern waterfront office environment with competitive benefits and flexible scheduling options tailored to work-life balance.
This is your opportunity to make an immediate impact in a growing company that values innovation and employee development. We offer comprehensive training, career advancement paths, and a collaborative culture where your contributions are recognized and rewarded.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Prepare and edit professional correspondence, reports, and presentation materials
- Handle incoming communications via phone, email, and in-person with exceptional client service
- Coordinate travel arrangements and expense reports with meticulous attention to detail
- Maintain digital and physical filing systems ensuring data accuracy and compliance
- Assist with onboarding processes and new employee orientation coordination
- Support departmental projects and initiatives as assigned by senior leadership
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years progressive administrative support experience in a corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities with professional demeanor
- Experience with office management systems and digital document management
- Proven ability to maintain confidentiality and handle sensitive information