Job Description
We are currently Urgently Hiring for a highly organized and proactive Administrative Assistant to support our growing team in Jacksonville, Florida.
As a key member of our office support staff, you will play a crucial role in ensuring our daily operations run smoothly. We are looking for an individual who thrives in a fast-paced environment and possesses exceptional attention to detail.
Responsibilities
- Schedule Management: Manage complex calendars, schedule appointments, and coordinate meetings for executive leadership.
- Communication: Handle incoming calls and emails professionally, acting as the primary point of contact for internal and external stakeholders.
- Documentation: Prepare, proofread, and distribute meeting minutes, reports, and internal correspondence.
- Records Management: Maintain accurate digital and physical filing systems and organize office documentation.
- Vendor Coordination: Assist with vendor relationships, process invoices, and handle expense reports.
- Office Support: Order office supplies, manage reception duties, and assist with general office maintenance.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Experience: Minimum 2 years of experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Soft Skills: Exceptional verbal and written communication skills with a professional demeanor.
- Organization: Strong time management skills with the ability to prioritize tasks effectively in a dynamic environment.
- Flexibility: Willingness to adapt to changing priorities and assist with various ad-hoc projects as needed.