Job Description
Join our dynamic team immediately! We're urgently seeking a highly skilled Administrative Assistant to support our Philadelphia operations. This critical role demands exceptional organizational prowess and data entry expertise to maintain seamless office operations. If you thrive in fast-paced environments and excel at precision-driven tasks, we encourage you to apply today and become an integral part of our success story.
Responsibilities
- Accurately enter, manage, and update confidential data in CRM and database systems
- Manage calendars, schedule appointments, and coordinate complex logistics for executives
- Process incoming communications (emails, calls, mail) and prioritize urgent matters
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory, procurement, and vendor relationship management
- Support event planning and meeting coordination for departmental initiatives
Qualifications
- Minimum 2 years of proven administrative support experience with data entry focus
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional typing speed (65+ WPM) with 99%+ accuracy in data entry tasks
- Strong organizational skills with meticulous attention to detail
- Professional communication abilities for internal/external stakeholder interactions
- Ability to prioritize tasks and meet deadlines in high-pressure situations