Job Description
Join our dynamic team as a Local Administrative Assistant in sunny San Diego! We're seeking a highly organized professional to support our executive team with exceptional administrative support in a hybrid-friendly environment. Enjoy a flexible schedule while making a tangible impact on daily operations. This is a unique opportunity to grow your career in one of America's most vibrant cities.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Act as primary point of contact for internal/external stakeholders with polished communication
- Oversee office supply inventory, vendor relationships, and facility management
- Coordinate travel arrangements and expense reports with precision
- Support cross-functional projects with data entry and documentation
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- Minimum 3 years of administrative experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Associate degree in Business Administration or related field preferred
- Experience with scheduling software (Calendly, Doodle) and CRM systems
- High attention to detail with error-free documentation
- Flexibility to adjust hours based on team needs (core hours 10am-3pm)