Job Description
Join our dynamic team at Chicago Executive Services as a Part-Time Administrative Assistant. We're seeking a highly organized professional to support our downtown operations with exceptional administrative support. This role offers flexible hours and the opportunity to work in a collaborative environment where your skills will be valued.
Our ideal candidate thrives in fast-paced settings and excels at streamlining office operations. You'll be the backbone of our daily activities, ensuring seamless communication and efficient workflow management. If you're detail-oriented, tech-savvy, and passionate about administrative excellence, we encourage you to apply.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and in-person
- Maintain digital and physical filing systems with precision
- Process expense reports and assist with basic bookkeeping tasks
- Coordinate office logistics including supplies, equipment, and mail services
- Prepare professional correspondence and documents
- Support HR functions onboarding and record maintenance
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Minimum 2 years administrative support experience
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize effectively
- Discretion handling confidential information
- Professional demeanor and polished presentation