Job Description
We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team in Oakland, CA. This is an urgent hiring opportunity for a self-starter who thrives in a fast-paced environment. As a key member of our operations, you will ensure seamless office management and provide critical support to our leadership team. If you are looking for a role where your organizational skills can make an immediate impact, we want to hear from you.
Why Join Us?
- Competitive hourly rate and comprehensive benefits package.
- Opportunity for rapid career growth within a stable organization.
- Collaborative and inclusive work culture.
Responsibilities
- Calendar & Scheduling: Manage complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Communication: Serve as the primary point of contact for internal and external stakeholders via phone, email, and in-person interactions.
- Documentation: Prepare and distribute meeting agendas, take detailed minutes, and compile executive summaries.
- Office Operations: Oversee daily office operations, including mail handling, supply management, and facility coordination.
- Data Management: Maintain accurate digital and physical filing systems, ensuring data integrity and easy retrieval of records.
- Event Coordination: Plan and coordinate company events, team-building activities, and client meetings.
- Expense Reporting: Process expense reports and manage reimbursement workflows accurately and on time.
Qualifications
- Experience: Minimum of 2-3 years of professional administrative or executive assistance experience.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Communication: Exceptional verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail with the ability to multitask and prioritize effectively in a fast-paced setting.
- Adaptability: Ability to work independently and collaboratively within a diverse team environment.
- Reliability: Punctual and dependable attendance record required.