Job Description
Join our dynamic team at Innovate Solutions Inc. as a key Administrative Assistant in Oakland, CA! We're seeking a detail-oriented professional with exceptional data entry skills to support our fast-paced operations. You'll be the backbone of our office, ensuring seamless administrative workflows while maintaining precision in all digital record-keeping. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your contributions drive our success.
Responsibilities
- Maintain accurate and efficient data entry in CRM and ERP systems
- Manage calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and financial documentation
- Compose professional correspondence and communications
- Support HR functions including onboarding and record maintenance
- Coordinate office supplies inventory and vendor relationships
- Assist with special projects and departmental reporting
Qualifications
- 3+ years of administrative experience with strong data entry background
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Experience with CRM systems (e.g., Salesforce) preferred
- Exceptional typing speed (60+ WPM) with 99% accuracy
- Strong organizational skills with attention to detail
- Professional communication and interpersonal abilities
- Ability to prioritize tasks in a deadline-driven environment
- Associate degree or equivalent certification preferred