Job Description
Join our dynamic team in Oakland as a Local Administrative Assistant and become the backbone of our thriving office environment. We're seeking a detail-oriented professional to support our daily operations with precision and enthusiasm. This role offers competitive compensation, comprehensive benefits, and the opportunity to grow within a forward-thinking organization. If you thrive in fast-paced settings and excel at keeping operations running smoothly, we encourage you to apply.
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for internal teams
- Handle incoming communications (calls, emails, mail) with professionalism and discretion
- Maintain accurate digital and physical filing systems for documents and records
- Assist with onboarding processes including new hire paperwork and equipment setup
- Coordinate office supplies inventory and vendor relationships
- Support event planning and meeting preparations for 10-50 participants
- Perform data entry and generate routine reports using MS Office Suite
Qualifications
- Associate's degree or 2+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling tools (Calendly, Outlook Calendar)
- Ability to handle confidential information with discretion
- Knowledge of office equipment (printers, scanners, multi-line phones)
- Proactive problem-solving approach in fast-paced environments