Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and launch your career in a supportive environment! We're seeking motivated individuals with no prior experience who are eager to develop professional skills in data entry, office management, and client coordination. This is your opportunity to gain hands-on experience in a fast-paced setting while contributing to our mission of delivering exceptional administrative services across Southern California.
Our comprehensive training program will equip you with essential skills in Microsoft Office Suite, database management, and digital filing systems. Enjoy a collaborative workplace culture that values growth, offers flexible scheduling, and provides clear pathways for advancement into senior administrative roles.
Responsibilities
- Accurately enter, update, and maintain data in CRM and spreadsheet systems
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications (phone, email, mail) with professional etiquette
- Prepare and format documents, reports, and correspondence
- Organize digital and physical filing systems for easy retrieval
- Assist with basic bookkeeping tasks and invoice processing
- Support team members with administrative tasks as needed
Qualifications
- No prior experience required – comprehensive training provided
- High school diploma or equivalent (current students welcome)
- Basic computer literacy and willingness to learn software systems
- Strong attention to detail and accuracy in data handling
- Excellent verbal and written communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Proficient in typing (minimum 35 WPM) or willingness to improve
- Reliable transportation to our Long Beach office