Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Nashville! We're seeking a detail-oriented professional to support our operations during evening hours. This is an immediate hiring opportunity offering competitive pay, comprehensive benefits, and a flexible schedule. If you thrive in fast-paced environments and excel at multitasking, apply today to become an essential part of our city services infrastructure.
Responsibilities
- Manage incoming communications including emails, calls, and digital correspondence
- Coordinate scheduling, appointments, and meeting logistics for department heads
- Maintain accurate digital and physical filing systems with strict confidentiality
- Prepare reports, presentations, and official documents using Microsoft Office Suite
- Support payroll processing and expense reconciliation tasks
- Facilitate office supply inventory management and procurement
- Act as primary night shift liaison between departments and external partners
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience handling confidential information and sensitive documents
- Flexibility to work nights, weekends, and holidays as needed
- High school diploma or equivalent; associate's degree preferred