Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic night team in Jacksonville, FL. This immediate opportunity offers competitive compensation and benefits for a professional ready to excel in a fast-paced environment. You'll be the backbone of our night operations, ensuring seamless workflow while supporting cross-functional teams. If you thrive in independent settings and value precision, this role is your gateway to career growth.
Responsibilities
- Manage incoming communications (calls/emails) and direct inquiries appropriately
- Coordinate schedules, appointments, and travel arrangements for department heads
- Maintain digital filing systems with strict confidentiality protocols
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Oversee inventory management for office supplies and equipment
- Support payroll processing and expense tracking for night shift staff
- Act as primary point of contact for after-hours vendor relationships
Qualifications
- High school diploma required; associate's degree preferred
- Minimum 2 years administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Excel, Word)
- Proven ability to work independently with minimal supervision
- Exceptional organizational and time management skills
- Professional communication abilities across all channels
- Flexibility to adapt to changing priorities during night hours