Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our dynamic team in New York City. In this role, you will be the backbone of our operations, ensuring smooth office functions and providing top-tier support to our leadership team. If you excel in a fast-paced corporate environment and possess exceptional communication skills, we want to meet you.
Responsibilities
- Executive Support: Manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare itineraries for senior executives.
- Communication Management: Handle incoming emails and correspondence with professionalism; screen calls and direct inquiries to the appropriate parties.
- Document Management: Draft, proofread, and edit memos, letters, and reports; maintain organized digital and physical filing systems.
- Event Coordination: Plan and coordinate company events, team meetings, and client lunches, including logistics and catering.
- Data Entry & Reporting: Maintain accurate databases, prepare weekly reports, and assist with expense tracking and budget management.
- Office Operations: Monitor office supplies, order necessary materials, and ensure the reception area is welcoming and well-maintained.
- Project Assistance: Support cross-functional teams with various administrative tasks and special projects as needed.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or certification in Office Administration is preferred.
- Experience: Minimum of 2-4 years of administrative experience in a corporate setting.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software or project management tools.
- Communication: Excellent written and verbal communication skills with a polished professional demeanor.
- Organization: Strong attention to detail and the ability to multitask in a high-pressure environment.
- Reliability: Punctual, professional, and able to work independently with minimal supervision.