Job Description
Are you an organized professional looking for a meaningful role in New York? Apex Global Solutions is currently hiring a dedicated Administrative Assistant to support our growing team. We pride ourselves on a modern, inclusive culture that prioritizes efficiency and employee well-being.
In this full-time position, you will play a pivotal role in our daily operations. We offer a flexible schedule designed to help you maintain a healthy work-life balance while delivering top-tier administrative support. If you thrive in a dynamic environment and possess exceptional organizational skills, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements with precision.
- Prepare and edit correspondence, presentations, and reports, ensuring all materials reflect a high standard of professionalism.
- Screen and direct phone calls, emails, and visitors, acting as the primary point of contact for our leadership team.
- Maintain accurate office records and databases, ensuring data integrity and strict confidentiality.
- Assist in project management tasks, including tracking deadlines, preparing status updates, and coordinating cross-departmental initiatives.
- Organize team events, meetings, and office logistics to foster a collaborative and positive work environment.
- Handle expense reporting and billing inquiries with attention to detail.
Qualifications
- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
- Minimum of 2 years of experience as an Administrative Assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong verbal and written communication skills with the ability to interact professionally with clients and stakeholders.
- Excellent organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Ability to work independently and collaboratively within a remote/hybrid-friendly setting.
- Proficiency in using scheduling software (e.g., Calendly, Asana) is a plus.