Job Description
Join our dynamic team at Louisville Business Solutions as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our executive team and ensure seamless office functionality. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
As a key member of our administrative staff, you'll manage calendars, coordinate meetings, handle correspondence, and maintain critical office systems. Our ideal candidate thrives in fast-paced settings, demonstrates exceptional attention to detail, and possesses strong communication skills. If you're ready to advance your career in office administration with a forward-thinking Louisville company, we encourage you to apply today!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Process incoming communications (phone, email, mail) and prioritize urgent matters
- Prepare, edit, and distribute professional documents and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office supplies inventory and procurement processes
- Support HR functions including onboarding and records management
- Assist with budget tracking and expense report preparation
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with calendar management and meeting coordination
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving and multitasking capabilities
- Proficiency with office equipment (copiers, scanners, phone systems)