Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and become the backbone of our operations in Long Beach. We're seeking a proactive professional to streamline workflows, enhance productivity, and deliver exceptional support across departments. This immediate opening offers competitive compensation and a collaborative environment where your organizational skills shine. If you thrive in fast-paced settings and excel at multitasking, apply now to kickstart your career growth with us!
Responsibilities
- Manage executive calendars, coordinate meetings, and schedule appointments
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, procurement, and equipment maintenance
- Process expense reports, invoices, and financial documentation
- Support onboarding processes and maintain employee records
- Coordinate travel arrangements and logistics for team members
- Assist with special projects and event planning initiatives
Qualifications
- Associate's degree in Business Administration or related field preferred
- 3+ years of administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling tools
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Knowledge of basic bookkeeping and office procedures