Job Description
Join our dynamic team at Oakland Innovations Inc. as a Full-Time Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our executive operations in a hybrid-friendly environment. Enjoy competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact in a growing organization. If you thrive in fast-paced settings and excel at multitasking, this role is your perfect career move.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office inventory management, procurement, and vendor relationship maintenance
- Serve as primary point of contact for internal/external communications and inquiries
- Coordinate departmental meetings, events, and logistics with precision
- Maintain digital filing systems and ensure document security compliance
- Support budget tracking and expense report processing
Qualifications
- Minimum 3 years of administrative support experience in corporate or nonprofit settings
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with attention to detail
- Ability to prioritize tasks and manage competing deadlines in a flexible environment
- Experience with calendar management and meeting coordination
- Proven problem-solving abilities and discretion handling sensitive information
- Associate's degree or equivalent professional certification required