Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our thriving team in San Jose, California. This is an Immediate Hire opportunity for a dedicated professional looking to make an impact in a fast-paced corporate environment.
As a key member of our operations team, you will be responsible for ensuring seamless office management and providing top-tier support to senior leadership. We offer a premium benefits package, including comprehensive health coverage, a 401(k) retirement plan, and generous paid time off. If you excel in a dynamic setting and possess exceptional organizational skills, we encourage you to apply today.
Responsibilities
- Manage complex calendars, schedule executive meetings, and coordinate domestic and international travel arrangements.
- Prepare and edit professional correspondence, reports, and presentations using Microsoft Office Suite.
- Act as the primary point of contact for incoming calls and visitors, ensuring a professional reception experience.
- Process invoices, expense reports, and payroll documentation with high accuracy and timeliness.
- Organize and maintain both physical and digital filing systems to ensure data integrity and accessibility.
- Assist with office logistics, including supply management, vendor coordination, and event planning.
- Conduct market research and data entry tasks to support business development initiatives.
Qualifications
- Minimum of 2-3 years of experience in administrative support or office coordination.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word) and Google Workspace.
- Excellent written and verbal communication skills with a polished, professional demeanor.
- Strong attention to detail and the ability to multitask effectively in a high-pressure environment.
- Proven ability to maintain confidentiality and manage sensitive information.
- Associate’s degree or equivalent work experience is preferred.