Job Description
Are you a highly organized professional seeking a new challenge? Apex Administrative Services is currently hiring an Administrative Assistant to support our dynamic team in New Orleans, LA. We pride ourselves on providing top-tier office support solutions and are looking for an immediate hire to join our ranks.
In this role, you will be the backbone of our daily operations, ensuring our team remains productive and our clients receive exceptional service. If you thrive in a fast-paced environment and possess a keen eye for detail, we want to hear from you.
Responsibilities
- Manage the front desk reception, including greeting visitors and answering multi-line phone systems.
- Prepare, organize, and distribute correspondence, memos, reports, and documents.
- Coordinate office schedules, manage calendars, and schedule meetings and appointments.
- Handle incoming and outgoing mail, packages, and couriers with professionalism.
- Maintain accurate and up-to-date filing systems, both digital and physical.
- Assist with data entry, expense reporting, and general office supply management.
Qualifications
- High school diploma or equivalent; Associate’s degree or certification in Office Administration is preferred.
- Minimum of 2 years of proven experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently with minimal supervision.