Job Description
Join our dynamic team in Jacksonville as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our daily operations with precision and enthusiasm. This is a full-time, immediate hire position offering competitive compensation and growth opportunities. If you thrive in fast-paced environments and excel at multitasking, apply today to become a vital part of our Jacksonville office!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications including calls, emails, and correspondence
- Prepare and distribute reports, memos, and confidential documents
- Maintain accurate digital and physical filing systems
- Assist with onboarding processes and new employee orientations
- Coordinate office supplies inventory and procurement
- Support event planning and logistical arrangements
- Perform data entry and maintain accurate departmental records
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Associates degree or relevant certification preferred
- Proven problem-solving and multitasking capabilities
- Local Jacksonville residency required (no remote work)