Job Description
We're seeking a dynamic Administrative Assistant to join our team immediately. This is a full-time, permanent position offering competitive compensation and benefits in the heart of downtown Chicago. You'll be the backbone of our operations, ensuring seamless office functionality while supporting executive leadership. If you're a proactive multitasker with exceptional organizational skills, we want to hear from you today!
Responsibilities
- Manage executive calendars, appointments, and travel arrangements
- Coordinate office operations including supply inventory and vendor communications
- Prepare professional correspondence, reports, and presentations
- Handle incoming calls, emails, and visitor inquiries
- Organize and maintain digital and physical filing systems
- Assist with onboarding processes and new employee orientations
- Support team coordination through meeting preparation and minute-taking
Qualifications
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage multiple priorities in fast-paced environments
- Associate's degree or equivalent professional certification required
- Experience with calendar management and scheduling software
- Detail-oriented with strong organizational and time-management abilities