Job Description
Are you a detail-oriented professional seeking an immediate opportunity in a dynamic environment? We are currently hiring a flexible Administrative Assistant to support our growing operations in Columbus, Ohio, with key interactions for our Washington DC-based portfolio.
Role Overview
We are looking for a proactive individual to ensure seamless daily operations. In this role, you will bridge the gap between our Ohio office and our clients in the DC area, providing top-tier administrative support.
What You’ll Do
• Executive Support: Manage complex calendars, coordinate meetings, and screen communications for senior leadership.
• DC Coordination: Assist in scheduling and logistics for cross-regional meetings and virtual collaborations.
• Document Management: Prepare, proofread, and edit high-level correspondence, memos, and presentations.
• Travel Management: Arrange domestic and international travel itineraries, ensuring efficiency and comfort.
• Office Operations: Oversee office supplies, vendor relations, and general facility maintenance.
Responsibilities
- Manage and prioritize a high-volume inbox, routing inquiries to the appropriate team members in a timely manner.
- Coordinate complex domestic and international travel arrangements, including flights, hotels, and ground transportation for DC and Ohio travel.
- Prepare and edit professional documents, including reports, meeting agendas, and presentation materials using Microsoft Office Suite.
- Assist with project coordination, ensuring deadlines are met and project milestones are tracked effectively.
- Act as the primary point of contact for visitors and clients, representing the company with a professional demeanor.
- Maintain accurate filing systems (digital and physical) for confidential personnel and financial records.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 3 years of experience in administrative or executive support roles.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
- Strong written and verbal communication skills with the ability to adapt tone for diverse audiences.
- Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- Experience with scheduling software and travel booking tools is a plus.