Job Description
Join our dynamic team as an Administrative Assistant with immediate availability! We're seeking a detail-oriented professional to support our fast-paced operations in Philadelphia, PA. This full-time role prioritizes data entry accuracy and organizational excellence, offering a competitive hourly wage and rapid onboarding. If you thrive in structured environments and possess strong administrative skills, apply now to start your career with us!
Responsibilities
- Enter, update, and maintain confidential data in CRM and ERP systems with 99%+ accuracy
- Manage calendars, schedule meetings, and coordinate cross-departmental communications
- Process invoices, expense reports, and payroll documentation efficiently
- Prepare, format, and distribute correspondence, reports, and presentation materials
- Support office operations by ordering supplies, managing inventory, and assisting with mail distribution
- Act as primary point of contact for internal/external inquiries and escalate issues appropriately
Qualifications
- Minimum 2 years of administrative support experience with proven data entry expertise
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry software
- Exceptional typing speed (60+ WPM) with strong attention to detail and error-spotting abilities
- Associate degree or equivalent certification in Office Administration preferred
- Ability to prioritize tasks, meet deadlines, and adapt to changing priorities
- Strong written and verbal communication skills with professional demeanor