Job Description
Join our dynamic team at Boston Business Solutions as an Administrative Assistant in Philadelphia! We're seeking a highly organized professional to provide essential support to our executives and departments. This immediate hire position offers a competitive salary, flexible scheduling options, and a collaborative work environment. If you're a detail-oriented individual with strong communication skills and a passion for efficiency, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executives
- Handle incoming communications, including emails, phone calls, and correspondence
- Prepare and distribute reports, presentations, and confidential documents
- Organize and maintain filing systems, both physical and digital
- Assist with onboarding new hires and office supply inventory management
- Support departmental projects with data entry and documentation tasks
- Coordinate travel arrangements and expense reports for team members
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years of administrative support or office management experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion in handling confidential information
- Flexibility to adapt to changing priorities and schedules