Job Description
Join our dynamic team at Premier Office Solutions as an Administrative Assistant and become the backbone of our fast-paced office environment. We're seeking a highly organized professional to provide essential support across daily operations. This immediate hire position offers a competitive hourly rate and the opportunity to work with a leading firm in the heart of San Jose. If you're a proactive multitasker with a passion for efficiency, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications, including phone calls and emails, with professionalism
- Prepare, edit, and distribute confidential documents and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes, including new hire paperwork and orientation
- Support department heads with project coordination and deadline tracking
- Procure office supplies and manage inventory control systems
- Perform ad-h administrative tasks as required by senior leadership
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Discretion handling confidential information and sensitive data
- Proven problem-solving skills and proactive approach to challenges
- Ability to work independently with minimal supervision
- Associate's degree or relevant certification preferred