Job Description
Join our dynamic team as an Administrative Assistant in Boston, PA, and become the backbone of our fast-paced operations! We're seeking a detail-oriented professional to provide comprehensive administrative support to our executive team and departments. This immediate hire opportunity offers competitive compensation, a collaborative environment, and the chance to grow your career with a forward-thinking organization. If you're a proactive multitasker with exceptional organizational skills, we want to hear from you!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meetings
- Handle incoming communications including emails, calls, and correspondence
- Prepare, edit, and distribute professional documents, reports, and presentations
- Oversee office inventory, supply management, and vendor relationships
- Process expense reports, invoices, and financial documentation
- Coordinate travel arrangements and logistics for staff
- Maintain digital and physical filing systems with strict confidentiality
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines
- Discretion and professionalism when handling sensitive information
- Associate degree or equivalent administrative certification preferred
- Experience with office management software (e.g., Salesforce, Asana)