Job Description
Join our dynamic team as an Administrative Assistant with immediate availability! We're seeking a highly organized professional to support our executive operations with flexibility and precision. Enjoy a modern work environment in downtown Indianapolis with hybrid scheduling options. Perfect for candidates who thrive in fast-paced settings and excel at multitasking. Immediate start date available!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process invoices, expense reports, and financial documentation accurately
- Coordinate office operations including supply inventory, equipment maintenance, and vendor communications
- Prepare professional presentations, reports, and correspondence using Microsoft Office Suite
- Serve as primary point of contact for internal and external stakeholders
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 2 years of administrative support experience in corporate or professional services
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines efficiently
- Professional demeanor with experience handling confidential information
- Associates degree or equivalent administrative certification preferred