Job Description
Join our dynamic team as an Administrative Assistant in Oakland! We're seeking a detail-oriented professional to support our executives and maintain seamless office operations. This immediate hire opportunity offers competitive compensation and growth potential. Ideal candidate will thrive in a fast-paced environment and bring exceptional organizational skills to our downtown headquarters.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare and distribute confidential correspondence, reports, and presentation materials
- Oversee office inventory management and procurement of supplies
- Serve as primary point of contact for internal and external communications
- Coordinate meetings, including setup, preparation, and minute-taking
- Maintain digital and physical filing systems with strict confidentiality
- Assist with onboarding processes and new employee orientation
Qualifications
- 3+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- High level of discretion and professionalism when handling sensitive information
- Associates degree in Business Administration or related field preferred
- Experience with calendar management software (e.g., Calendly)