Job Description
We're seeking a proactive Administrative Assistant to join our Oakland team immediately. This full-time role is perfect for a detail-oriented professional who thrives in fast-paced environments. You'll be the backbone of our operations, ensuring seamless office functions while supporting executive teams. Immediate start available!
Our ideal candidate brings 2+ years of administrative experience, exceptional organizational skills, and a passion for supporting workplace excellence. Enjoy competitive pay, comprehensive benefits, and a vibrant downtown Oakland workspace.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications (calls, emails, correspondence) with professionalism
- Process invoices, expense reports, and maintain accurate financial records
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Support HR functions including onboarding, document management, and compliance tracking
- Prepare professional documents, presentations, and reports using Microsoft Office Suite
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate degree or equivalent administrative certification (Bachelor's preferred)
- Minimum 2 years of administrative support experience in professional settings
- Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize in deadline-driven environments
- Strong attention to detail with impeccable organizational habits
- Experience with office management software (e.g., Asana, Trello, or Salesforce)
- Valid California driver's license (required for occasional errands)