Job Description
We are seeking a highly motivated Administrative Assistant to join our dynamic team in Boston, MA. This immediate hire position offers a flexible schedule and the opportunity to provide essential support to our fast-paced office environment. If you're organized, detail-oriented, and thrive in collaborative settings, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and mail
- Prepare, edit, and distribute documents and reports
- Maintain accurate filing systems and digital records
- Assist with onboarding processes and new employee orientation
- Coordinate travel arrangements and expense reports
- Support cross-departmental projects and initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a fast-paced environment
- Flexibility to adapt to changing priorities
- Experience with scheduling software (e.g., Calendly) a plus